Client keys and access notes in a cleaning firm
How a small cleaning firm can handle keys and access notes: neutral numbers, who sees what, a log of hand-overs, and what remains after a job ends. With Swiss law.
6 min read
Cleaning company
The visits, keys and hours of your cleaning firm, in one place
Recurring cleaning that fills the schedule, an app with a short report after each visit, the hours record and one monthly invoice with QR-bill: a web app for small cleaning firms in Switzerland.
For now, it is an idea.
The problem
A cleaning firm of five people looks after flats, offices and stairwells, each with its own address, its own rhythm and its own key. Where the key is kept is written on a slip of paper, the schedule sits in a spreadsheet, the hours in a notebook and the invoices in a text document. Whoever bills at the end of the month puts all of it together by hand.
Our approach
We are building a web app that covers the everyday work of a cleaning firm and nothing more: places, recurring cleaning, the schedule, keys, hours and the monthly invoice. It will calculate in CHF, create QR-bills, know the public holidays of your canton and work in German, French, Italian and English. The data will be stored on infrastructure in Switzerland. Simple on purpose, so that the time stays with your clients.
Who it is for
For small cleaning firms in Switzerland: home cleaning, office and stairwell cleaning, window cleaning and move-out cleaning, whether a single person or several employees.
What is planned
Places with an access note and a key list
For each place you will note where the key box hangs and which door is meant, without codes. Each key gets a neutral number, and the app is meant to show who holds it right now. Only the people who need the access note for a visit will see it.
Recurring cleaning that fills the schedule
For each place you will set what is cleaned and how often, for example every week, every two weeks or four times a year for the windows. The app is meant to create the visits from that and show them in the schedule by person and day, including your canton’s public holidays.
An app with start, finish and a short report
Your staff will start and finish a visit with one tap on their phone. At the end they note in a short report what they noticed, with photos where needed. The app will not read a location for this.
Hours recorded per day and place
Start and finish become the working time per day, person and place. The app is meant to suggest travel between two visits and breaks, and you will confirm them with one tap. The monthly overview can be exported as CSV or PDF. The app will not calculate wages.
Request, quote and move-out cleaning
On your page, or as a form on your own website, interested people will be able to send a request. You will turn it into a simple quote that the client accepts by link, also for one-off jobs such as the cleaning when a tenant moves out.
One monthly invoice with QR-bill
At the end of the month the app will create the invoices from the regular cleaning and the visits in one run, with a Swiss QR-bill and, if you wish, with VAT. Payment will be by bank transfer, TWINT or card.
Your data in Cleaning company
The same commitments apply to every app that grows out of our ideas.
Data in Switzerland
Our apps store your data on infrastructure in Switzerland. Where exactly is stated on one page – not spread across several documents.
Your data is not for sale
We do not sell, rent or pass on your data. We earn from the app, not from what you entrust to it.
No AI training on your data
Your data is not used to train AI models. Not ours, and not anyone else’s.
Swiss data-protection law as the standard
We design to the Swiss Data Protection Act and build privacy in from the start – not as an adjustment at the end.
Frequently asked questions
Is your question not answered here? Write to us – we read every message.
ContactWhere will my firm’s data be stored?
The app will store client data, places, visits, hours and invoices on infrastructure in Switzerland. Some functions, such as online payment or messages to a phone, need service providers; which ones they are and where they work, we will state before launch.
Will my clients’ data be sold or used to train AI?
No. We do not sell, rent or pass on data, and we do not use it to train AI models. The app will work without advertising and without tracking.
What will the app store about keys and access?
An access note that only says where the key can be found, and a key list with neutral numbers and the history of who held it. Codes do not belong in it, and the note will be shown only to the people on the visit. We build to the Swiss Data Protection Act (DSG); how your firm handles keys is your decision.
Will the app calculate wages?
No. It will record and export working hours, but it will not calculate wages, supplements or holiday entitlements. That stays with you or your fiduciary, who also clarify which rules apply to your firm, such as a collective labour agreement.
When will the app be available?
There is no date yet. We are working on this idea; at launch we will tell you once, if you wish. How many people are waiting for an idea helps us decide the order in which we build.
What will it cost?
The price is not set yet. It will be shown in CHF and be clear enough for a small firm to decide without a long deliberation. We will name a figure only when it is right.
Does signing up commit me to anything?
No, signing up is non-binding. You receive a single message once this idea becomes an app, and nothing else. We use your email address only for that; what we store is described in the privacy policy.
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Hours records in cleaning: what is noted per day in Switzerland
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Be told when it launches
This idea is still being planned. Sign up and we will write to you once, when it becomes an app. Signing up is non-binding – no newsletter, no advertising.