Colour formulas and photos on a hair salon client card
What a colour card in a hair salon records, when photos need consent, and what the data protection act says about purpose, retention and access.
6 min read
Hair salon
Your salon's bookings, prices and client cards in one place
Online bookings with processing time, a printable price board, colour and cut cards, a queue for walk-ins and QR-bill: a web app for small hair salons and barbershops in Switzerland.
For now, it is an idea.
The problem
In a small salon many things happen at once: the colour needs forty minutes to develop, and during that time the same stylist cuts for someone else. The price depends on hair length, it has to hang where everyone can read it, and last time's mix is on a card somewhere or in someone's head. Add clients without an appointment, the hours of the employees and the receipt at the end of the day.
Our approach
We are building a web app that reflects daily life in a hair salon or barbershop and nothing more: bookings, price list, client card, queue, working hours and till. It will calculate in CHF, know QR-bills and TWINT payments and work in German, French, Italian and English. The data will be stored on infrastructure in Switzerland. Simple on purpose, so the time stays with your clients.
Who it is for
For small hair salons and barbershops in Switzerland and for self-employed hairdressers, whether in their own salon, at home or with employees and apprentices.
What is planned
Bookings with hair length and processing time
You will enter services with their duration and a price by hair length, and set when the person is free between two steps. The app will offer other bookings during that processing time and show only times on your booking page that actually work out.
A price list and a price board to hang up
The price list will offer only the price types the Swiss price disclosure ordinance knows: fixed price, price by hair length, by time or by quote. From it the app will create a price board for the entrance and waiting area as a PDF, with a valid-from date and a link to the list online.
Colour and cut cards for every client
You will record brand, shades, grams, developer, mixing ratio and processing time for each appointment, and for men's cuts the guard, the fade and the beard shape. "Same as last time" will pre-fill from the last card. Photos are only possible with the person's consent.
A queue for walk-ins
Someone who comes without an appointment will take a number via a QR code at the door and see the estimated wait on their own phone. The queue is meant never to displace a booked appointment, and clients will find out by e-mail when it is their turn.
Working hours for employees and apprentices
The app will record each week's working time against the target agreed in the contract, with breaks, absences and balance. It will neither calculate wages nor check minimum wages; the time sheets can be exported for payroll or an inspection.
A till with TWINT, QR-bill and retail
Clients pay with TWINT, cash, the card terminal or a Swiss QR-bill. Care products go on the same receipt, VAT appears if your salon is VAT-registered, and you can set a deposit for long appointments.
Your data in Hair salon
The same commitments apply to every app that grows out of our ideas.
Data in Switzerland
Our apps store your data on infrastructure in Switzerland. Where exactly is stated on one page – not spread across several documents.
Your data is not for sale
We do not sell, rent or pass on your data. We earn from the app, not from what you entrust to it.
No AI training on your data
Your data is not used to train AI models. Not ours, and not anyone else’s.
Swiss data-protection law as the standard
We design to the Swiss Data Protection Act and build privacy in from the start – not as an adjustment at the end.
Frequently asked questions
Is your question not answered here? Write to us – we read every message.
ContactWhere will my salon's data be stored?
The app will store appointments, client cards, photos and invoices on infrastructure in Switzerland. Reminders go out by e-mail and, for people who use the app, as a notification on their phone. This website itself runs on our own server at Infomaniak in Switzerland; what is stored where is set out in the privacy policy.
Does the app record health data?
No, the first version has no fields of its own for it and no health questionnaires. There is a simple notes field per client that only the team sees; what you write in it is up to you. Clients can have their data deleted through the app.
How does the app handle photos and teenagers?
Photos are only possible with the person's consent, given separately for internal use and for marketing. For chemical treatments for people under 16, the app will by default ask for the consent of a parent or guardian; you can adjust that rule.
Will my clients' data be sold or used for AI training?
No. We do not sell, rent or pass on data, and we do not use it to train AI models. The booking page will do without advertising and tracking.
Does the app suit barbershops and stylists who work alone?
Yes. Someone working alone uses one chair and one calendar; barbershops can switch on the queue for walk-ins. More chairs and stylists are meant to be easy to add as the salon grows.
When will the app be available?
There is no date yet. We are working on this idea; at launch we will tell you once, if you wish. How many people are waiting for an idea helps us decide the order in which we build.
What will it cost?
The price is not set yet. It will be shown in CHF and be clear enough that a small salon can decide without long deliberation. We name a figure only when it is right.
Does signing up commit me to anything?
No, signing up is non-binding. You will receive a single message once this idea becomes an app, and nothing else. We use your e-mail address only for that; what we store is described in the privacy policy.
Related articles
Recording working time in a hair salon: the GAV and the Labour Act
What Ordinance 1 to the Labour Act and the hairdressing GAV say about recording working time: details, breaks, overtime, retention and inspections.
6 min read
Be told when it launches
This idea is still being planned. Sign up and we will write to you once, when it becomes an app. Signing up is non-binding – no newsletter, no advertising.